DECEMBER 1, 2012 NEWSLETTER

CROMARTY COMMUNITY INDOOR TENNIS CENTRE (CCITC) - Tournament Organizor - ccitc@cromartytennis.ca

FIRST ANNUAL CCITC 55+ HEALTHY LIVING "DOUBLES" TENNIS TOURNAMENT

LABOUR DAY WEEK-END, 2013

SYDNEY, CAPE BRETON ISLAND, NS

RULES, REGULATIONS, EVENTS AND REGISTRATION FEES SCHEDULE

(Last submitted draft:  December 1, 2012) 

ORGANIZING BODY

(A) The Cromarty Community Indoor Tennis Centre (CCITC) - ccitc@cromartytennis.ca

'DOUBLES" VENUES

(A) The outdoor Cromarty Tennis Club (65 Cromarty St, Sydney, CB) will act as HOST and command centre

(B) Other outdoor tennis courts (with or without club-house facilities) in the vicinity as required

PROVINCIAL TEAMS

 A self-identified Tennis Canada rating of
3.5 (MINIMUM REQUIREMENT) to 7.0,
is required to ensure a competitive tournament

(A) Age groups are 55+ or older (A player may enter only one age group)

(i) A player's age is that as of August 1, 2013
(ii) In choosing their age group, players may enter an age group younger, but never older than what would normally be their assigned age group
(iii) Possible groups: 55-64 Group, 65-74 Group, 75+ Group, etc. or a variation, depending upon registration numbers

(B) Three gender groups (A player may enter only one gender group)

(i) Men's Doubles
(ii) Women's Doubles
(iii) Mixed Doubles

(C) Each team may consist of two or more players

PLAYER REGISTRATION FEES

NOTE:
Players must be registered in 2013,
and in good standing, with a provincial tennis club,
as of tournament date

(A) FEE SCHEDULE: Non-refundable PER PLAYER fee (Save $ as well as assure a spot through an early registration)

Thus, and only until "doubles" venues are filled:

(i) REGULAR REGISTRATION

EARLY BIRD ONE

(a) From January 1, 2013 to June 1, 2013, the total fee is fifty dollars ($50.00) as follows:

(1) For Out-of Province:             Register from January 1, 2013 to June 1, 2013

Please E-mail if you are thinking of registering,
but have not made a decision yes or no

(2) For Mainland Nova Scotia:  Register from April 1, 2013 to June 1, 2013

Please E-mail your team intentions before April 1, 2013 
for placement in a queue for first consideration
when this registration window opens

(3) For Cape Breton Island:       Register from May 1, 2013 - June 1, 2013

Please E-mail your team intentions before May 1, 2013 
for placement in a queue for first consideration
when this registration window opens

EARLY BIRD TWO

(b) From June 2, 2013 to July 1, 2013, the total fee is one hundred dollars ($100.00)

FINAL REGULAR REGISTRATION CHANCE

(c) From July 2, 2013 until 6 P.M., Wednesday, August 21, 2013, the total fee is one hundred and fifty dollars ($150.00)

-----------------------------------

(ii) SPECIAL REGISTRATION OPTIONS

(a) 2013 Paid-Up Members of the Canada 55+ Games Association: January 1, 2013 to July 1, 2013, the total fee is fifty dollars ($50.00)
 

(b) 2013 Nova Scotia Open Players eliminated in play between 6 P.M., Wednesday, August 21, 2013 up to CCITC tournament opening day: The total fee is fifty dollars ($50.00) if the CCITC "doubles" venues have any openings remaining

REGISTRATION DEADLINE

(A) Latest possible deadline for registrations: 6 P.M., Wednesday, August 21, 2013

(i) Please note the exception (see above) for players eliminated from the 2013 Nova Scotia Open

(B) Please Note: The registration call may end at any time prior to 6 P.M., Wednesday, August 21, 2013 for any reason, including a filled or closed venue, the balance between off-island and on-island teams has been met or needs to be tweaked, etc.

PLAYING FORMAT

(A) Round robin play

(B) Guarantee of 6 matches, 2 per day minimum over a number of days, organized by gender, as well as by age group, and perhaps further defined by a self-identified team rating if appropriate to ensure competiveness

(i) If teams request more games during the tournament, exhibition matches and/or sets will be arranged if at all possible and at no additional cost

(C) Each match a best two of three set format:

(i)  Sets one and two: A required tie breaker will employ a first to 10 points, with the standard turn of ends on the 6s
(ii) Set three (if required) will be sudden death - first to 10 points, with the standard turn of ends on the 6s

SCORING

(A) Two points to the winner

(B) One point to sudden death losers of third sets

DIVISIONAL WINNERS

(A) Based entirely on total points

(B) Ties for first place will remain ties

(C) Winners (ties included) will receive a free registration to the 2014 CCITC tournament

(i) Any winner unable to attend the 2014 CCITC tournament may transfer its free registration to another team that takes its place

(D) Other prizes under review

SCHEDULING PRIORITY

(A) Order of priority for scheduling matches on, before, and after Labour Day, Monday, September 2, 2013:

(i) Out-of-Province playing slots (Upon consultation and where practical, these teams will receive first priority re times and location)

(ii) Mainland Nova Scotia playing slots (Upon consultation and where practical, these teams will receive second priority re times and location)

(iii) Cape Breton Island playing slots (These teams will fill all remaining playing times and locations as available)

PROVINCIAL AND TERRITORIAL PLAYERS

(A) Each team is an "unofficial" representative of its province and interprovincial rivalry will be encouraged in making up the draws

(B) More than one team per province is encouraged

(C) The draw will maximize interprovincial play within each division

(D) Multiple divisions possible depending on registration numbers

(E) A self-identified 3.5 (MINIMUM REQUIREMENT) to 7.0, Tennis Canada rating is required to ensure a competitive tournament

MINIMUM Self-Identified Rating Requirement

(F) All expenses are the responsibility of the participant

TEAM CAPTAINS

(A) Each team will designate a playing captain who will chose the players, be responsible for their conduct, and act as contact person for that team

(B) Captains may substitute a player for another player within any game at any time to meet physical or strategic requirements (note: mixed teams must remain mixed at all times during play)

(i) Substitutions must be prompt to ensure a normal rate of play (Note: Any unsportsmanlike tactic designed to delay a game will not be tolerated)

(C) Captains will ensure sportsmanlike play in all aspects of the game

(D) In extreme cases, captains may request a designated organizer to monitor play concerning issues of sportsmanlike play

(E) Extreme examples of unsportsmanlike play might result in the expulsion of a team and its captain without a return of registration fees

(F) Captains will ensure that play is alcohol and drug free

(G) Captains (winners and losers) will be responsible not only for submitting their team results to the official CCITC scorekeeper immediately following the completion of each match but also for monitoring that their own postings are accurate and remain accurate

WAIVER OF LIABILITY FORM

(A) Each registration payment must include a signed standard waiver releasing the tournament organizers "from any and all responsibilities or liability for injuries or damages resulting from a player's participation ....", etc.

---------    PLAYER REGISTRATION FORM    -------     PLEASE DETACH PLAYER REGISTRATION AND WAIVER FORMS HERE AND MAIL IN ----------
 
FIRST ANNUAL CCITC 55+ HEALTHY LIVING "DOUBLES" TENNIS TOURNAMENT
LABOUR DAY WEEK-END, 2013 SYDNEY, CAPE BRETON ISLAND, NS - ccitc@cromartytennis.ca
PLAYER REGISTRATION FORM (PLEASE PRINT ALL INFORMATION)

****THE NAME OF YOUR TEAM CAPTAIN: ________________________________________________________

WAIVER OF LIABILITY FORM (DON'T FORGET TO SIGN AT THE BOTTOM OF THE FORM)

NAME OF PLAYER PARTICIPANT (Please Print): ___________________________________________________________

          IN CONSIDERATION of my participation as a tennis player or volunteer at the "First Annual Cromarty Community Indoor Tennis Centre (CCITC) 55+ "Doubles" Tennis Tournament, on and about Labour Day Week-end, 2013, Sydney, Cape Breton Island" (hereafter cited as "said CCITC Tennis Tournament"), and of my use of facilities associated with the tournament, in addition to the payment of my registration fee, I do hereby waive, release and forever discharge the CCITC, the Cape Breton Regional Municipality, and all respective officers, agents, employees, representatives, executors, and all others from any and all responsibilities or liability for injuries or damages resulting from my participation in any tennis match in the "said CCITC Tennis Tournament," or in any related activity, including but not limited to: practices, competitions, meetings, travel, and social events.
          I UNDERSTAND that my participation at the "said CCITC Tennis Tournament," is strictly voluntary, and that I assume the risk for harm or injuries caused by such participation. I have been strongly advised that I should have sufficient insurance coverage.
          SINCE PARTICIPATION in Physical activity may involve increased risk or personal injury, I hereby acknowledge that participation at the "said CCITC Tennis Tournament," often involve exposure to risks of injury, minor to serious, including permanent disability a/o death. These type of injures may result from my own actions or inactions of others, or a combination of both. IT IS RECOMMENDED that I consult with a physician prior to participating in physical activity. I do hereby declare myself to be physically sound and suffering from no condition, impairment, disease, infirmity, or other illness that would prevent or impair my participation in any activities of the "said CCITC Tennis Tournament," a/o facilities a/o equipment. I do acknowledge that I have been informed of the recommendation for a physician's approval prior to my voluntary participation at the "said CCITC Tennis Tournament." I acknowledge that I have either had a physical examination and have been given my physicians permission to participate, or that I have decided to participate without the approval of my physician and do assume all responsibility for my actions.
          MY SIGNATURE certifies that I understand and accept the conditions required for participation at the "said CCITC Tennis Tournament."

Signature _________________________________________________ Date ______________________________________

 -----------------------------------------     PLEASE DETACH PLAYER REGISTRATION AND WAIVER FORM HERE AND MAIL IN -----------------------------------------------------

ADDITIONAL EVENTS

(I)

TARGETTED HEALTHY LIVING TENNIS CLINICS

(A) In addition to tournament play there will be a series of targeted tennis clinics for:

(i) Children
(ii) Juniors
(iii) Adults over 55 years of age who are not registered for tournament play (i.e. spouses, etc.)

(B) Clinic participants must have a self-identified Tennis Canada rating of 1.0 (beginner) to 3.0 (See below)

(i) Registration is free but limited in numbers (so please register early)

(a) Off-Island registrations for adults 55+ connected/associated with the tournament accepted January 1, 2013 to 6 P.M., Wednesday, August 21, 2013

(b) Cape Breton Island registrations for children, juniors, and any adult 55+ , accepted August 1, 2013 to 6 P.M., Wednesday, August 21, 2013

WAIVER OF LIABILITY FORM

(A) Each clinic registration must include a signed standard waiver releasing the tournament organizers "from any and all responsibilities or liability for injuries or damages resulting from a player's participation ....", etc.

----------------------------------    CLINIC REGISTRATION FORM    -------     PLEASE DETACH CLINIC AND WAIVER FORMS HERE AND MAIL IN ----------
 
FIRST ANNUAL CCITC 55+ HEALTHY LIVING "DOUBLES" TENNIS TOURNAMENT
LABOUR DAY WEEK-END, 2013 SYDNEY, CAPE BRETON ISLAND, NS  - ccitc@cromartytennis.ca
TARGETTED CLINIC REGISTRATION FORM (PLEASE PRINT ALL INFORMATION)

WAIVER OF LIABILITY FORM (PLEASE REMEMBER TO SIGN AT THE BOTTOM OF THE FORM)

NAME OF CLINIC PARTICIPANT (Please Print): ___________________________________________________________

          IN CONSIDERATION of my participation as a tennis player or volunteer at the "First Annual Cromarty Community Indoor Tennis Centre (CCITC) 55+ Healthy Living "Doubles" Tennis Tournament, on and about Labour Day Week-end, 2013, Sydney, Cape Breton Island" (hereafter cited as "said CCITC Tennis Tournament"), and of my use of facilities associated with the tournament, in addition to the payment of my registration fee, I do hereby waive, release and forever discharge the CCITC, the Cape Breton Regional Municipality, and all respective officers, agents, employees, representatives, executors, and all others from any and all responsibilities or liability for injuries or damages resulting from my participation in any tennis match in the "said CCITC Tennis Tournament," or in any related activity, including but not limited to: practices, competitions, meetings, travel, and social events.
          I UNDERSTAND that my participation at the "said CCITC Tennis Tournament," is strictly voluntary, and that I assume the risk for harm or injuries caused by such participation. I have been strongly advised that I should have sufficient insurance coverage.
          SINCE PARTICIPATION in Physical activity may involve increased risk or personal injury, I hereby acknowledge that participation at the "said CCITC Tennis Tournament," often involve exposure to risks of injury, minor to serious, including permanent disability a/o death. These type of injures may result from my own actions or inactions of others, or a combination of both. IT IS RECOMMENDED that I consult with a physician prior to participating in physical activity. I do hereby declare myself to be physically sound and suffering from no condition, impairment, disease, infirmity, or other illness that would prevent or impair my participation in any activities of the "said CCITC Tennis Tournament," a/o facilities a/o equipment. I do acknowledge that I have been informed of the recommendation for a physician's approval prior to my voluntary participation at the "said CCITC Tennis Tournament." I acknowledge that I have either had a physical examination and have been given my physicians permission to participate, or that I have decided to participate without the approval of my physician and do assume all responsibility for my actions.
          MY SIGNATURE certifies that I understand and accept the conditions required for participation at the "said CCITC Tennis Tournament."

Signature _________________________________________________ Date ______________________________________