Letter of Undertaking

Schedule “A”

Confirmation of Commitment by Owner

to the Municipal Authority Having Jurisdiction

Field Review of Construction

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

And whereas the Minister of the Department of Environment and Labour has by regulation adopted the National Building Code, with amendments as the Nova Scotia Building Code, requiring compliance with it as adopted for the construction or demolition of buildings;

And whereas architects, and professional engineers are required by their respective statutes, regulations, and bylaws, to ensure the general public of competent standards and ethical conduct in the design of buildings;

And whereas Part 2 of the Nova Scotia Building Code requires professionals to design buildings in conformance with the minimum standards of the Nova Scotia Building Code with sufficient drawings and documents to show how these standards have been met;

And whereas Part 2 of the Regulations made pursuant to the Act, requires that these buildings be inspected at intervals appropriate to the stage of construction to determine general compliance with the design drawings accepted by the authority having jurisdiction and all revisions thereto;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

I (the owner) submit this Letter of Undertaking to the authority having jurisdiction along with a completed application for a building permit.

The undersigned has appointed an architect(s), professional engineer(s), or designer(s), or prime consultant(s) to undertake, as required in Articles 2.1.1.5. and 2.1.1.6. of the Regulations, the Field Review of Construction and I have attached to this Letter of Undertaking

(check appropriate boxes)

□ Field Review of Construction Commitment Certificates completed by me or the prime consultant appointed by me to coordinate the Field Review of Construction.

□ Field Review of Construction Commitment Certificates (identified below) completed by individual designers appointed by me to perform the Field Review of Construction for the applicable discipline(s).

□ shall forward Field Review of Construction Commitment Certificates for those not yet appointed.

(Initial the disciplines that apply to this project. All disciplines will not necessarily be employed on every project)

□ Building Design □ Structural □ Plumbing

□ Mechanical □ Electrical □ Geotechnical

□ Fire Suppression System

I shall notify the authority having jurisdiction if the architect, or professional engineer named in the attached “Review of Construction Commitment Certificate(s)” ceases, for whatever reason, to provide the Field Review of Construction for this building and shall appoint another architect and professional engineer immediately so that the Field Review of Construction will continue uninterrupted. This notice and the necessary Field Review of Construction Commitment Certificates shall be forwarded to the authority having jurisdiction as soon as practical, but not later than 72 hours.

______________________________________ Signature of Owner	______________________________________ Date
____________________________________________________________________________ Print name
____________________________________________________________________________ Address
______________________________________	______________________________________ Postal Code
______________________________________ Phone	______________________________________ Fax

________________________________________________________________

Schedule “A-1”

Field Review of Construction

Inspection Commitment Certificate

Prime Consultant

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the architect, professional engineer or designer appointed by the owner as prime consultant to coordinate the Field Review of Construction for the above referenced project.

I hereby certify as prime consultant for this project that I will coordinate the Field Review of Construction for the following disciplines which I have checked and initialled.

□ Building Design □ Structural □ Plumbing

□ Mechanical □ Electrical □ Geotechnical

□ Fire Suppression System

I attach for your review the Field Review of Construction Inspection Commitment Certificates for each above marked and initialled discipline completed by an appropriate professional for each discipline, or shall forward the Field Review of Commitment Certificate for those not yet appointed.

I, and professionals who have completed the various Field Review of Construction Inspection Commitment Certificates, will perform the Field Review of Construction.

I also certify that

1) I will coordinate the review of shop drawings;

2) I will coordinate the review of changes to the design documents; and

3) I will complete or have completed by the appropriate professional the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

Please be advised that I may delegate some or all of my duties associated with the coordination of the Field Review of Construction to another person employed by me or my firm where it is consistent with prudent professional practice to do so. The functions will however be performed under my supervision in accordance with the Engineering Profession Act, or the Architects Act.

The undersigned shall notify the authority having jurisdiction, in writing as soon as practical, but not later than 72 hours, if the contract for Field Review of Construction is terminated at any time during construction.

_____________________________________________
Print Name

______________________       ___________________

Signature                                       Initials Sample

______________________________________________

Print Name of Firm or Company

______________________________________________

Print Address

______________________________________________

Print Municipality                               Postal Code

______________________________________________

Telephone                                            Fax

(Affix below the seal of the licensed architect or professional engineer as appropriate in accordance with provincial legislation or signed by the prime consultant)

________________________________________________________________

Schedule “A-2”

Field Review of Construction

Inspection Commitment Certificate

Building Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the architect, or professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the BUILDING DESIGN aspects of the project, which are within Part 3 and Part 5 of the Code and as shown in design documents submitted to the authority having jurisdiction but do not include areas of work referred to in certificates A-3 to A-9 inclusive.

I hereby certify for the Building Design Requirements that

1) I will review the shop drawings relevant to this certificate to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the design documents relevant to this certificate to ensure that the changes conform to the Code; and

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

(Affix below the seal of the licensed architect or professional engineer in accordance with provincial legislation.)

________________________________________________________________

Schedule “A-3”

Field Review of Construction

Inspection Commitment Certificate

Structural Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the STRUCTURAL DESIGN requirements.

I hereby certify for the Structural Design Requirements that

1) I will review the structural shop drawings to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the structural design drawings to determine that the changes conform to the Code; and

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

Please be advised that I may delegate some or all of my duties associated with the Field Review of Construction to another person employed by me or my firm where it is consistent with prudent professional practice to do so. The functions will however be performed under my supervision in accordance with the Engineering Profession Act.

The undersigned shall notify the authority having jurisdiction, in writing as soon as practical, but not later than 72 hours if the contract for Field Review of Construction is terminated at any time during construction.

(Affix below the seal of the professional engineer in accordance with provincial legislation.)

________________________________________________________________

Schedule “A-4”

Field Review of Construction

Inspection Commitment Certificate

Mechanical Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

And whereas architects and professional engineers are required by their respective statutes, regulations, and bylaws, to ensure the general public of competent standards and ethical conduct in the design of buildings;

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the MECHANICAL DESIGN requirements.

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the MECHANICAL DESIGN requirements.

I hereby certify for the Mechanical Design Requirements that

1) I will review the mechanical shop drawings to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the mechanical design documents to ensure that the applicable professional engineer(s) determines whether the changes conform to the Code; and

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

(Affix below the seal of the professional engineer in accordance with provincial legislation.)

________________________________________________________________

Schedule “A-5”

Field Review of Construction

Inspection Commitment Certificate

Electrical Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the ELECTRICAL DESIGN requirements.

I hereby certify for the Electrical Design Requirements that

1) I will review the electrical shop drawings to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the electrical design documents to ensure that the applicable professional engineer(s) determines whether the changes conform to the Code; and

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

(Affix below the seal of the professional engineer in accordance with provincial legislation)

________________________________________________________________

Schedule “A-6”

Field Review of Construction

Inspection Commitment Certificate

Fire Suppression Systems Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the FIRE SUPPRESSION SYSTEMS design requirements.

I hereby certify for the Fire Suppression Systems Design Requirements that

1) I will review the fire suppression systems shop drawings to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the fire suppression systems design documents to ensure that the applicable professional engineer(s) determines whether the changes conform to the Code;

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit;

4) I will file a copy of this form, a copy of the shop drawings, and specifications for the fire suppression system, and a copy of the appropriate contractor’s material and test certificate for the system, as required by Sentence 3.2.5.13.(1) of the Code, with the Office of the Fire Marshal. I shall forward proof of receipt for each of the documents filed, issued by the Office of the Fire Marshal, to the authority having jurisdiction prior to requesting the occupancy permit.

(Affix below the seal of the professional engineer in accordance with provincial legislation)

________________________________________________________________

Schedule “A-7”

Field Review of Construction

Inspection Commitment Certificate

Geotechnical Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the GEOTECHNICAL (PERMANENT) DESIGN requirements.

I hereby certify for the Geotechnical (Permanent) Systems Design Requirements that

1) I will review the Geotechnical shop drawings to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the Geotechnical design documents to ensure that the applicable professional engineer(s) determines whether the changes conform to the Code; and

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

(Affix below the seal of the professional engineer in accordance with provincial legislation)

________________________________________________________________

Schedule “A-8”

Field Review of Construction

Inspection Commitment Certificate

Plumbing Design Requirements

Preamble

Whereas the Building Code Act, RSNS 1989, Chapter 46, hereinafter referred to as the ‘Act’ applies to the construction or demolition of a building;

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

This is to advise that I am the professional engineer appointed by the owner or prime consultant to perform the Field Review of Construction for the PLUMBING DESIGN requirements.

I hereby certify for the Plumbing Design Requirements that

1) I will review the plumbing shop drawings to determine general compliance with the design documents, however, the party producing the shop drawings remains responsible for the design expressed therein;

2) I will coordinate the review of changes to the plumbing design documents to ensure that the applicable professional engineer(s) determines whether the changes conform to the Code; and

3) I will complete the Certification of Field Review of Construction and return it to the authority having jurisdiction prior to requesting the occupancy permit.

(Affix below the seal of the professional engineer in accordance with provincial legislation)

________________________________________________________________

Schedule “A-9”

Certification of Field Review of Construction

Note: This letter must be signed by a Licensed Architect, or Professional Engineer as appropriate in accordance with Provincial Legislation and must be submitted after completion of the project but before the occupancy permit is issued. A separate letter must be submitted by each architect, or professional engineer hired by the owner or prime consultant.

To:	The authority having jurisdiction	Date: ________________
	__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ Address (print)
Dear	__________________________________________________________________
Re:	__________________________________________________________________ Address of project (print)
	__________________________________________________________________ Name of Project (print)
	__________________________________________________________________ Legal Description of Project (print)

I hereby certify that I have fulfilled my obligations for Field Review of Construction as defined in the Letter of Undertaking and the Inspection Commitment Certificate, and advise that I have reviewed the work at intervals appropriate, to determine general compliance with the design and all revisions thereto as accepted by the authority having jurisdiction for the following disciplines which I have checked and initialled.

□ Building Design □ Structural □ Plumbing

□ Mechanical □ Electrical □ Geotechnical

□ Fire Suppression System

(Affix below the seal of the licensed architect or professional engineer as appropriate in accordance with provincial legislation)